Trusted by School Owners and Admin Teams

School Management Software for Private Schools

ScholaBook is the admin-first platform for private schools to manage fees, dues, student records, reports, and online fee payments in one reliable system.

Start Free Book a Product Demo

Free for schools with up to 100 students. Free trial available for larger schools.

250+
Schools Using ScholaBook
2L+
Students Managed
₹15Cr+
Fees Collected
99.9%
Uptime Reliability
ScholaBook Dashboard
ScholaBook Dashboard - Fee collection, dues tracking, and reporting
Payment Received ₹12,500 from Class 8A
Receipt Generated Auto-sent to parent
Why ScholaBook

Why Schools Choose ScholaBook

Join 250+ schools that have transformed their admin operations

Live dues visibility

Instant Fee Visibility

See who paid, who owes, and total collections in real-time. No more Excel hunting.

Branded fee receipts

Automated Receipts

Parents pay online or offline. Receipts generated as part of the same fee workflow.

Clear collection reports

One-Click Reports

Collection reports, defaulter lists, campus-wise data from the same school records.

250+ schools trust us

Multi-Campus Control

Manage all branches from one dashboard with campus-scoped access and reporting.

Explore All Features Watch Demo
The Solution

One System. Clear Fees. Clean Records.

ScholaBook replaces your scattered Excel sheets, Tally entries, and WhatsApp screenshots with one unified system. Know exactly who owes what, collect fees online or offline, and generate reports in seconds.

Built specifically for Indian private schools, not a generic ERP.
  • Real-time fee tracking across all campuses
  • Parents pay online, receipts sent automatically
  • Reports ready in 2 clicks, not 2 hours
See How We Compare
ScholaBook
Live
Fee Collection Dashboard

Real-time overview of your school's finances

₹45.2L Collected
₹8.5L Pending
84% Collection
Class 8A - Rahul S. Tuition Fee
₹12,500
Class 5B - Priya M. Transport Fee
Pending
Compare

Why Schools Switch to ScholaBook

See how we compare to traditional school ERPs

Aspect
Traditional ERP
ScholaBook
Setup Time
Complex setup, weeks of training
Go live in 1 day
Pricing
Per-student pricing that grows every year
Flat pricing, no surprises
Focus
Generic features for all school types
Built for fee-focused private schools
Multi-Campus
Separate systems for each campus
All campuses in one dashboard
Reports
Need IT support to generate reports
One-click reports, export to Excel/PDF
Parent Experience
Parents call office for receipts
Parents pay online, get instant receipts
Switch to ScholaBook

Free demo. No commitment required.

Features

Everything Your School Office Needs

From admission to fee collection to annual reports - all in one place

Fee Management

Know exactly who owes what

Fee plans by class, transport, hostel. Cash, bank, UPI collection. Printed receipts with your branding. Real-time dues tracking.

  • Class-wise fee plans
  • Online & offline collection
  • Branded receipts
  • Dues by student/class

Student Records

Admission to TC, all in one place

Complete student lifecycle management. Personal, guardian, address data. Promotion workflows. Bonafide and transfer certificates.

  • Complete student profiles
  • Guardian records
  • Promotion & transfer
  • Certificate generation

Reports & Analytics

Collection reports in 2 clicks

Collection reports, dues aging, class-wise analysis. Transaction ledger. Finance overview. Export to Excel and PDF instantly.

  • Collection reports
  • Dues aging analysis
  • Class-wise breakdown
  • Excel/PDF export

Multi-Campus

All branches, one login

Centralized management with campus-level data isolation. Switch between campuses instantly. Consolidated reporting across all branches.

  • Campus-level isolation
  • One-click switching
  • Consolidated reports
  • Centralized control

Parent Portal & Mobile App

Parents pay online, you save time

Parent/Guardian mobile app and web portal. Fee overview, pay online via CCAvenue or Razorpay. Instant receipts. Exam results, attendance, certificate requests. OTP or password login.

  • Mobile app
  • Online fee payment
  • Instant receipts
  • OTP login

Exam & Attendance

Complete academic tracking

Exam creation, marks entry, report cards. Grade configuration. Student attendance with absence alerts. Staff attendance via QR kiosk or mobile app.

  • Report cards
  • Marks entry
  • Attendance tracking
  • Staff mobile app
Explore All Features
Live Preview

See It In Action

Watch how ScholaBook simplifies your daily tasks

Fee Collection

Collect fees in seconds, not minutes. Cash, bank, UPI - all in one place.

  • Select student, see dues instantly
  • Collect partial or full payment
  • Print branded receipt immediately
  • Auto-update dues and ledger
See Live Demo
Fee Collection
Online
Rahul Sharma
Class 8A | Roll No: 15 | Adm: 2023-001
₹24,500
Total Dues
₹12,500
Paying Now
Tuition Fee (Q2)
₹8,000
Transport Fee (Q2)
₹4,500
Lab Fee
₹2,000
Cash UPI Bank

Dues Dashboard

Real-time view of pending fees across your school.

  • Class-wise dues breakdown
  • Fee head wise analysis
  • Defaulter list in one click
  • Export for follow-up
See Live Demo
Dues Dashboard
This Month Export
₹52.3L
Total Demand
₹43.8L
Collected
₹8.5L
Pending
Class-wise Pending View All
8A Class 8A
₹1.2L
12 students
5B Class 5B
₹95K
8 students
10A Class 10A
₹78K
5 students

Receipts

Professional receipts with your school branding.

  • Auto-generated receipt numbers
  • School logo and details
  • Print or share digitally
  • Duplicate receipt anytime
See Live Demo
Receipt Generated
Saved
ABC Public School
123 School Road, Kolkata - 700001
FEE RECEIPT
Receipt No: RCP-2024-0847
Date: 27 Feb 2026
Student Name
Rahul Sharma
Class
8A
Tuition Fee (Q2) ₹8,000
Transport Fee (Q2) ₹4,500
Total Paid ₹12,500
Payment Mode: Cash | Received by: Admin

Parent Portal & Mobile App

Parents check dues and pay online via mobile app or web. You get notified.

  • OTP-based secure login
  • View all pending dues
  • Pay via CCAvenue or Razorpay (cards, UPI, net banking)
  • Download receipts instantly
See Live Demo
Parent Portal
Welcome back,
Mr. Sharma
Rahul Sharma
Class 8A | Roll No: 15
Pending Dues
₹24,500
Results
Attendance
Receipts
Recent Payments View All
Tuition Fee (Q1)
15 Jan 2026
₹8,000
Transport Fee (Q1)
15 Jan 2026
₹4,500
250+
Schools Using ScholaBook
2L+
Students Managed
₹15Cr+
Fees Collected
99.9%
Uptime Reliability

Trusted by Schools Across India

Hear from school administrators who made the switch

"Finally, we can see exactly how much fee is pending by class. No more Excel confusion. Our collection improved by 15% in the first quarter."
Principal School Principal Private School, Kolkata
CBSE 800+ students
"The parent portal has reduced our fee collection workload significantly. Parents pay online and get receipts instantly. We save 2 hours daily."
Accounts Officer Accounts Head CBSE School, West Bengal
CBSE 1200+ students
"Multi-campus support is exactly what we needed. One dashboard for all our branches. No more calling each campus for reports."
School Administrator Administrator Chain of Schools, Hyderabad
State Board 2500+ students

Trusted by schools of all boards

CBSE Schools ICSE Schools State Board Schools
Getting Started

Go Live in 3 Simple Steps

No complex setup. No weeks of training. Start collecting fees today.

1
15 min

Sign Up & Configure

Create your institute profile, add campuses, set up classes and sections. Takes about 15 minutes.

2
1 hour

Import Students & Fees

Upload your student list from Excel. Define fee categories and class-wise fee plans.

3
Same day

Start Collecting

Collect fees, print receipts, track dues. Generate reports. Let parents pay online.

Start Your Free Trial

No credit card required. Free onboarding support included.

FAQ

Questions? We've Got Answers

Everything you need to know before getting started

ScholaBook is an admin-first school ERP for private schools. It helps manage fees, dues, receipts, student records, reports, online fee payments, and daily school office operations.

ScholaBook is built for private schools, especially school owners, principals, administrators, and accounts teams that need better control over fees, records, and reports.

Yes. ScholaBook supports online fee payments along with fee records, receipts, dues tracking, and reports.

No. ScholaBook offers pricing without per-student fees, making it easier for schools to plan costs.

Yes. Multi-campus support is built in so schools can manage branches from one system with campus-level clarity and reporting.

Most schools go live quickly. Basic setup is straightforward, and our team helps with student data import and onboarding.

Yes. We help import student records, fee structures, and historical data from Excel or your existing system.

We offer email, phone, and WhatsApp support. Our team is based in India and understands the needs of Indian private schools.

Still have questions?

Contact Us

Explore ScholaBook by use case

School fee management software School ERP for private schools School accounting software School administration software Student record management Multi-campus management Platform features Pricing Book a product demo

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  • No credit card required
  • 15-minute setup
  • Free onboarding support

Or call us directly:

+91 900-293-9989

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