How much fee was demanded this session?
By class, fee head and campus—not only a year-end total.
Fee management for private schools
School Fee Management Software That Shows You Where Every Rupee Stands
See total fee demand, collections and pending dues by student, class, fee head and campus. Collect payments, issue receipts and prepare reports without rebuilding spreadsheets every month.
Free plan available • No per-student pricing • Online payments • Multi-campus ready
Can your office answer these today?
Owners, principals and accounts teams need live answers—not a spreadsheet rebuilt after every parent visit.
How much has been collected so far?
Cash, bank, UPI and online payments in one collection view.
Who still owes, and how much?
Student-wise pending dues with class and campus filters.
Can we issue a receipt before the parent leaves?
Branded receipts from the same collection workflow.
Before ScholaBook vs with ScholaBook
A practical contrast for schools still running fees across Excel, registers and WhatsApp follow-ups.
Aspect
Before
With ScholaBook
Fee demand visibility
Before
Class-wise demand buried in sheets and notebooks
With ScholaBook
Demand visible by student, class, fee head and campus
Pending dues
Before
Weekly defaulter lists that go stale quickly
With ScholaBook
Live pending balances tied to collections
Collection desk
Before
Cashier notes payments; dues updated later
With ScholaBook
Collect and update dues in one workflow
Receipts
Before
Printed from a separate tool or delayed
With ScholaBook
Branded receipts from the same fee transaction
Owner reporting
Before
Excel packs rebuilt before every management meeting
With ScholaBook
Collection and outstanding reports from live records
Multi-campus
Before
Each branch keeps its own fee book
With ScholaBook
Campus-scoped operations with consolidated visibility
The fee lifecycle your office actually runs
Six connected steps—from fee structure to reports—so accounts work stays in one system.
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Set fee structures
Define fee heads and class-wise plans, including transport, hostel and custom categories where your school uses them.
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Raise demand
Apply fee demand to students so the office can see what is owed for the session or period.
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Collect payments
Take cash, bank, UPI or online payments, including partial payments when parents cannot clear the full balance.
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Update pending dues
Collections reduce outstanding balances so cashiers and owners trust the live dues view.
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Issue receipts
Generate branded receipts with school receipt numbering from the same transaction.
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Report and follow up
Run collection and outstanding reports by class, fee head or campus for owner and accounts follow-up.
Fee structures
Class-wise plans and fee heads in one place
Configure tuition, transport, hostel and custom fee heads. Keep class-wise plans clear so demand and collection stay aligned through the year.
- Fee categories with type and sequence controls
- Class-wise fee structure and defaults
- Transport, hostel and custom heads where configured
Fee collection
Collect at the desk without losing the dues trail
Find the student, review payable items, collect full or partial payment, and keep the ledger current—cash, bank, UPI or online paths on eligible plans.
- Student lookup with payable fee context
- Partial payments supported
- Offline and online collection paths
Pending dues
Know who owes what—by student, class and campus
Connect demanded fees, collections and pending balances so follow-ups start from live school data instead of a stale defaulter sheet.
- Demand, collected and pending context
- Class-wise and fee-head views
- Campus-wise outstanding for multi-campus schools
Receipts and reports
Receipts and collection reports from the same ledger
Issue branded receipts, keep transaction history available for parents and auditors, and export collection reports for owners and accounts teams.
- Branded receipts with school numbering
- Printable and shareable receipts
- Collection reports and exports for accounts teams
Outcomes by role
Same fee system—different jobs for the people who run the school office.
School owners
See demand, collection and pending dues without waiting for a rebuilt Excel pack.
Principals and administrators
Handle parent fee visits with student context, dues and receipts in one office workflow.
Accounts and cashiers
Collect payments, update dues and issue receipts without maintaining a second ledger.
Multi-campus teams
Keep campus-scoped fee operations while leadership reviews consolidated visibility.
Access control for fee data
Fee ledgers and student payment history need role boundaries—not open office shared sheets.
Read the Privacy Policy- Role-based permissions for who can collect fees, view dues and access reports
- Campus-scoped access when your school runs more than one campus
- Authenticated staff areas separate from the public marketing site
- Transaction history retained for office follow-up and audit questions
For hosting, certifications, and infrastructure detail, ask during evaluation. This section covers role and access controls in the product. See the Privacy Policy for how personal data is handled.
Clear pricing for private schools
Evaluate fee management without per-student surprises.
- Free plans are available
- No per-student fees
- Online fee payments on eligible plans
- Multi-campus support where your school needs it
How schools move fee operations to ScholaBook
A practical onboarding sequence—timelines vary with data quality and campus count.
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Prepare data
Clean student, class and fee-structure inputs your office will bring in.
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Configure fees
Set fee heads, class-wise plans and collection preferences.
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Validate
Confirm demand samples and student counts before go-live.
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Train the desk
Walk cashiers and administrators through collection, dues and receipts.
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Go live with support
Switch daily fee operations with support available for early production use.
Questions schools ask before switching
Fee structures, class-wise plans, collections (including partial payments), pending dues, branded receipts, collection reports, and online fee payments on eligible plans.
Yes. Demand, collected and pending amounts stay connected so you can review outstanding by student, class, fee head and campus.
Yes. On eligible plans, online payments update school fee records and receipt context—not a separate spreadsheet.
No. ScholaBook offers pricing without per-student fees, and free plans are available.
Fee management is a core part of ScholaBook. ScholaBook is an admin-first school ERP that also covers student records, reports and multi-campus operations.
Book a fee management demo. Bring a sample class structure and fee heads so the walkthrough matches your office workflow.
Book a walkthrough
See your fee desk reflected in ScholaBook
Walk through demand, collection, pending dues, receipts and reports with a specialist who understands private-school fee operations.
- Focused on private-school fee operations
- Clear pricing without per-student fees
- Bring your fee heads and class structure if you can
Request a fee management demo
Share a few details and our team will schedule a walkthrough focused on fees, dues, receipts and reports.
Thank You!
We have received your request. Our team will get back to you within 24 hours.