Fee collection and pending dues
Can the accounts office see today’s collection and current pending dues without reconciling multiple spreadsheets?
Admin-first school ERP
School Management Software for Private Schools in Hyderabad
ScholaBook is an admin-first school ERP for private CBSE and Telangana state-board schools. Manage fee collection, pending dues, receipts, student records and management reports from one system, with online payments and multi-campus support where required.
Free plans available · No per-student fees · Online fee payments · Multi-campus support
Best fit for private schools evaluating ScholaBook
ScholaBook is designed for private-school offices that need clear fees, clean records and operational visibility. Other school types may still be a fit—confirm during a demo.
- Private CBSE and Telangana state-board schools
- Owners, correspondents, principals, administrators and accounts teams
- Schools still using Excel, registers or disconnected tools for fees and records
- Schools that need class-wise, fee-head-wise or campus-wise visibility
- Schools with one campus, or small groups of about 1–3 campuses
- A typical best-fit profile is roughly 400–1,500 students—not a hard restriction
Operational questions private-school offices ask
These are the day-to-day checks owners and accounts teams use when reviewing school management software.
Receipts and parent enquiries
Can staff retrieve a payment and receipt while the parent is at the office?
Management reporting
Can the owner review collection, pending fees and campus activity without waiting for a manually prepared report?
Fee collection, dues and receipts
Keep collection, pending fees and receipts in one desk workflow
Accounts teams collect fees against clear payable items, track pending dues by class or fee head, and issue receipts without switching to a separate notebook.
- Role: Accounts heads, cashiers and front-office staff
- Task: Collect fees, answer pending-fee questions and issue receipts during parent visits
- Workflow: Find the student, review fee heads and dues, record cash/bank/UPI or online payment, and print or share the receipt
- Result: Updated dues, a linked receipt and collection that accounts can report on later
Student and guardian records
Maintain student and guardian profiles the office can trust
Administrators keep student and guardian records ready for fee work, certificates and daily enquiries—so the accounts desk is not chasing a separate register.
- Role: School administrators and front-office staff
- Task: Keep student and guardian details current for fees, certificates and parent visits
- Workflow: Register or update the student profile, link guardians, and use the same record across fees and office tasks
- Result: One student record that supports collection, receipts and administrative follow-up
Owner and accounts reporting
Review collection and pending dues without a manually prepared report
Owners and accounts heads can check collection, pending fees and recent activity from the same system the desk uses every day.
- Role: School owners, correspondents and accounts heads
- Task: Review class-wise or school-wide pending dues and collection performance
- Workflow: Open dues and collection reports, filter by class or period, and follow up on pending fees
- Result: Management and accounts reports drawn from live office activity
Multi-campus administration
Run campus-scoped work when your school has more than one campus
Schools with more than one campus can keep day-to-day work campus-scoped while authorised users still review campus-wise collection and pending dues.
- Role: Owners and multi-campus administrators
- Task: Switch campus context and review campus-wise operations without separate logins for every branch
- Workflow: Select the active campus, run fees and records for that campus, then use campus filters on reports when needed
- Result: Campus-wise activity with clearer boundaries for staff and owners
How ScholaBook Can Be Set Up for Your School
Onboarding follows your fee structure, record quality and campus count. Timelines vary—no fixed go-live day is promised on this page.
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Understand the current fee and record process
Map how your school collects fees, tracks pending dues, issues receipts and maintains student records today.
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Review student, guardian and fee data
Identify the Excel sheets, registers or system extracts that will become the source for migration.
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Configure classes, campuses and fee structures
Set up classes, campuses where needed, fee heads and class-wise fee plans before collection starts.
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Import and validate approved data
Load approved student, guardian and fee data with onboarding support, then check counts and sample records.
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Train admin and accounts users
Walk cashiers, administrators and owners through the desk tasks they will run daily.
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Test collections, dues and receipts
Run sample payments, partial payments, concessions where used, and receipt checks before go-live.
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Go live with agreed support
Switch the office to ScholaBook with the support window agreed during onboarding.
Telangana state-board schools often plan larger system changes around summer vacation or quieter term breaks; CBSE schools follow their own academic calendar. Exact dates change each year—use your board schedule when choosing a go-live window.
Read the implementation and migration overviewDemo, Onboarding and Support for Hyderabad Schools
ScholaBook is available to private schools in Hyderabad and Telangana, and across India.
- Demos are scheduled remotely by form, phone or WhatsApp
- Onboarding support is provided during setup; confirm during your demo what support format applies to your school
- Support channels: phone, WhatsApp and email
- Contact phone: +91 900-293-9989
- Contact email: [email protected]
- Parent company Ojeel Technologies Private Limited is registered in Hyderabad (CIN U93000TG2018PTC127008)
Confirm the demo and onboarding format for your school when you book a walkthrough.
Pricing for private schools evaluating ScholaBook
The suitable plan depends on the modules and school operations you need. Free plans are available to start.
- Free plans available
- No per-student fees
- Online fee payments on eligible plans
- Plan fit depends on modules and school operations
Questions private schools ask before booking a demo
Yes. ScholaBook is available to private schools in Hyderabad and Telangana, and across India. It is built for private-school offices that need fee collection, pending dues, receipts, student records and management reports in one admin-first system.
Yes. Private CBSE and Telangana state-board schools are a primary fit. The product focuses on office workflows—fees, records and reports—rather than board-specific classroom teaching tools.
Yes. Schools commonly migrate from Excel and registers. Clean source data, then load and validate student, guardian and fee information with onboarding support before go-live. Exact effort depends on data quality and campus count.
Yes. Schools can record cash, bank and UPI collections in the office workflow. Online fee payments are available on eligible plans so dues stay connected to the school ledger.
No. ScholaBook does not use per-student pricing. Free plans are available, and paid plans depend on the modules and school operations you need.
Yes. Owners and accounts teams can review pending fees and collection using class-wise and related report views. Schools with more than one campus can also use campus-wise reporting where configured.
Yes. Multi-campus support is available for schools that need campus-scoped day-to-day work and campus-wise reports. Schools with one campus can use ScholaBook without enabling multi-campus complexity.
Demos are scheduled remotely by form, phone or WhatsApp. Onboarding support is provided during setup. Ongoing support is available by phone, WhatsApp and email. Confirm the exact support format for your school during the demo.
Bring your current fee structure, approximate student count, campus count and the main problem you usually face with pending fees, receipts or reports. That keeps the walkthrough focused on your school’s actual office workflows.
Book a walkthrough
See How ScholaBook Would Work for Your School
Bring your current fee structure, approximate student count, campus count and the main problem you want to solve. The demo should focus on your school’s actual fee, record and reporting workflows.
- Focused on fees, pending dues, receipts and records
- Free plans available with no per-student fees
- Share Excel or register context if that is how you work today
Book a Tailored School Demo
Share a few school details and we will schedule a walkthrough focused on your fee, record and reporting workflows.
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